ACCOUNTS PAYABLE/ACCOUNTING ASSISTANT

Waelz Sustainable Products, LLC (WSP) is owned by Zinc Nacional in Monterrey Mexico. Zinc Nacional is a subsidiary of Grupo Promax. ZN has a long history of operating a safe, efficient and sustainable business. Zinc Nacional has nearly seven decades of expertise in producing zinc oxide from mine ore and steel mill byproducts. Zinc oxide is an important ingredient in many consumer products including sun block, diaper rash cream, cosmetics, and dietary supplements to name a few.

AP/ACCOUNTING ASSISTANT

JOB SUMMARY:

The Accounts Payable/Accounting Assistant will support the Accounting Manager and Senior Accountant with accounts payable (AP) and other accounting functions.

DUTIES/RESPONSIBILITIES:

• Prepares work to be accomplished by gathering and sorting documents and related information.
• Matches invoices with related PO and packing slips from the warehouse.
• Enters invoices and credit memos for timely payment.
• Pays invoices by verifying transaction information; scheduling and preparing disbursements; and obtaining authorization of payment.
• Verifies that payments approved equals payments made.
• Maintains accounting general ledger by posting account transactions in the correct general ledger accounts.
• Verifies open accounts payable items by reconciling vendor statements and SAP transactions.
• Resolves vendor account or general ledger account discrepancies by investigating documentation, voiding payments, making additional payments, or adjustments.
• Acquires vendor Certificates of Insurances annually.
• Compiles and submits 1099’s annually.
• Maintains financial security by following internal accounting controls.
• Maintains financial historical records by filing accounting documents.
• Calculates and reports sales tax based on invoices paid monthly.
• Participates in quarterly and annual audits.
• Performs other duties as assigned.

REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent data entry, math, and problem-solving skills
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, positivity, professionalism, and confidentiality.
• Thorough knowledge of basic accounting functions and activities.
• Highly proficient with Microsoft Office Suite – especially Microsoft Excel.
• Proficiency with or the ability to quickly learn the organization’s SAP system.

EDUCATION AND EXPERIENCE:

• Associates or Bachelor’s Degree in Accounting, Business Administration, or related field preferred. 
• 3-5 years of AP/accounting experience preferred.
• Experience with SAP or related ERP system preferred.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.