HR ADMINISTRATIVE ASSISTANT

JOB SUMMARY:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

DUTIES/RESPONSIBILITIES:

• Must perform all duties and activities in a manner that is aligned with our company values:  Integrity, Humility, Innovation, Open to Change, Collaboration, Excellence and Customer Focus.
• Highly skilled user of Microsoft Office 365 including, but not limited to; Word, Excel, Power Point, Share Point, and serves as subject matter expert for documentation system management, presentations, teams-collaboration, etc.
• Recruits, interviews and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Implements new hire orientation and employee recognition programs.
• Will provide backup for payroll.
• Administration of training records and use of learning management systems. 
• Welcomes and directs visitors and clients.
• Schedules and organizes appointments; takes notes during departmental meetings.
• Maintains electronic (and paper) filing systems as assigned.
• Will assist EHS department with file management, program retention.
• Coordinates all in-coming/outgoing mail including certified/registered mail.
• Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.
• Prepares agendas and schedules for meetings.
• Maintains office supplies including ordering.
• Performs other related duties as assigned.

REQUIRED SKILLS/ABILITIES:

• HR / EHS knowledge is preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• High Proficiency in Microsoft Office Suite and related software.
• Excellent organizational skills and attention to detail.
• Creative and proficient with developing basic marketing materials (print/social media)
• Ability to work independently.

EDUCATION AND EXPERIENCE:

• High School Diploma: Associates degree or higher in Business Administration is preferred.
• Three to five years of experience in an administrative role, preferably supporting Environmental, Health & Safety and Human Resources.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 40 pounds at times.

TRAVEL REQUIREMENTS:

N/A